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Property Technician

Akahi Services

Last Updated: 5/06/21

Job Description

Property Technician

Akahi Associates, LLC is seeking a highly qualified Property Technician to work at our client site the National Eye Institute (NEI) in Bethesda, MD. This is a full-time position with benefits. 40 hours per week, Monday – Friday.

TASKS/SERVICES. The contractor shall be guided by existing policies, procedures, directions, orders, and other guidance:

  • Serve as a NEI property custodian with responsibility for documenting the control of assets within assigned NEI buildings, and the documentation and maintenance of all personal property records for expendable and non-expendable government-owned property within designated NEI buildings.
  • Prepare, process, and retain the required documentation covering the acquisition, transfer, clearance, and loan of government-owned property including obtaining receipt signatures for personal custody property.
  • Identify and affix an NIH decal to all accountable property items.
  • Perform tasks related to property management to maintain proper accountability for personal property records of two or more custodial areas, including reconciling undecaled worksheets and new acquisitions, entering and documenting manual additions, processing and recording internal and external property transfers, generating property passes, preparing cost adjustment documents, reviewing documents for trade-in, processing excess inventory for surplus.
  • Utilize NEI Property Management Portal to track status of accountable assets and resolve reported discrepancies.
  • Utilize an electronic property management database to record property transactions.
  • Serve as a resource to assigned NEI programs and administrative staff for property management policies and procedures.
  • Interact on a daily basis with senior scientific, managerial, and executive level staff to exchange/obtain information to accomplish property related transactions.
  • Conduct visual reviews to ensure proper protection and storage of property.
  • Work collectively with other departments in tracking missing properties and discrepancies.
  • Advise NEI managers and staff in the classification of new acquisitions; annual and special inventories and reconciliation; creation and execution of various property transactions, e.g., transfer, loans, donations, surplus, trade ins, cannibalization, loss and damage reports; assignment of personal custody equipment; preparation of adjustment documents; and creation and maintenance of property records.
  • Physically and electronically monitor assigned Property Custodial Areas for changes affecting property management including receipt of new equipment, equipment needing repair, unattended or abandoned equipment, and day-to-day updating and maintenance of property records for NEI utilizing the NIH property management system as well as nVision reports.
  • Coordinate with program Administrative Officers and Technicians, program staff, and Office of Workplace Solutions on the coordination of lab and office renovations and relocations in order to obtain, document, and update related property records of new location information.
  • Coordinate and reconcile NIH inventories.
  • Maintain property transactions, including new acquisitions, transfers, cost adjustments, disposal, trade-ins, cannibalization, loans, and support property transaction documents and reports on a current basis.
  • Maintain a broad range of property management records and maintain reports of all discrepancies and infractions.
  • Ensure all assignments meet audit standards to provide accountability and control for all non-expendable property.
  • Collect data and vital information and assist in the preparation of a variety of reports required by NEI, NIH, and DHHS.
  • Initiate and submit Report of Survey request to the NEI ICPAO leadership.
  • Respond to general inquiries sent to NEI Property Managers mailbox.

  • DELIVERABLES. Upon request, the contractor shall provide documentation evidence of any and/or all work product, including, but not limited to, the following tasks:
  • Work products and documents related to documenting the control of assets within assigned NEI buildings and documenting and maintaining all personal property records.
  • Work products and documents related to preparing, processing and retaining the required documentation covering the acquisition, transfer, clearance, and loan of government-owned property including obtaining receipt signatures for personal custody property.
  • Work products and documents related to physically and electronically monitor assigned Property Custodial Areas for changes affecting property management.
  • Work products and documents related to maintaining a broad range of property management records and maintaining reports of all discrepancies and infractions.

  • CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER EXPER-TISE REQUIRED. The contractor must have:
  • Associate’s degree in a related field. Two (2) years of specialized experience plus a high school diploma is equivalent to an Associate’s degree.
  • Minimum of two (2) years of experience in a related field.
  • Experience working with an electronic property management database such as Sunflower.
  • Documented experience working in a military, research, clinical, or medical setting and/or have experience identifying and coding scientific/laboratory, clinical and office equipment.
  • Working knowledge of federal property management rules and regulations.
  • Strong communication skills, both oral and written.
  • Excellent analytical, organizational and time management skills.

The position has been posted through the AIS job board platforms that share positions with social media sites, major job board aggregators, and search engines.

For further information, to view the EEO Is The Law poster. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Only qualified individuals who are being considered will be contacted for an interview



Company Details


Akahi Services

Honolulu, HI, United States

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